Procurement officer (Nov, 2020
–Aug, 2025) at Collaborative Centre for Gender and Development, Nairobi
• Developed and implemented procurement plans and strategies in alignment with donor and organizational requirements.
• Prepared and managed RFQs, RFPs, tender evaluations, LPOs and contract documentation in compliance with procurement policies and donor guidelines (UNFPA, Mastercard Foundation, WEE EFFECT, IDRC CLARE among others).
• Reviewed and evaluated vendors ensuring compliance with prequalification and due diligence standards.
• Analyzed market trends and maintained updated supplier databases, including monitoring of delivery timelines and contract performance.
• Ensured effective contract negotiation, management and administration, including tracking supplier deliverables and resolving issues.
• Coordinated logistics for program delivery, including procurement and distribution of materials for fieldwork and project activities.
• Oversaw the full procurement lifecycle: market analysis, supplier sourcing, bid analysis and invoice reconciliation for payment processing.
• Managed office utilities, inventories and projects related Stocks.
• Monitored procurement budgets and ensured cost-effectiveness in all purchases.
• Supported donor reporting and audits by maintaining detailed procurement records and documentation.
• Provided technical support in developing procurement manuals, templates and checklists in line with policy.
• Supervised procurement-related staff or interns, offered mentorship and capacity-building support.
• Liaised with program teams and finance departments to ensure seamless procurement and supply chain integration.
• Handled fixed assets, maintenance and disposal in accordance with donor and organizational policy.
• Coordinated end-to-end procurement and travel logistics for donor-funded projects, including air ticketing, car hires, itinerary planning, hotel bookings and airport transfers for staff and field consultants.