Nahid Sher General Accountant
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FUNCTION AMD AREA OF WORK:

The Mega project consists of various components and the detail breakup/activities are as under:
The project consist of civil work i.e. Rehabilitation Work (Rehabilitation of Main Administration Block, University of Peshawar, Rehabilitation of students and teachers hostels (10 Nos), Improvement and Up-Gradation of old staff residences kitchen and bathrooms, rehabilitation of Law College and porcelain floor tiles at SSAQ-Auditorium, University of Peshawar),Extension Work(Extension of institute of physics and electronic, provision of basic facility in 312 male and female hostels, extension of environmental science department), New Construction(Construction of four houses at baragali campus and construction of building for telephone exchange), External Development Work (Construction Walkways at old staff residences, construction of road and retaining wall at baragali campus, re-carpeting of road at University Campus and construction of central car parking shades).

The project consist to procure the Equipment’s i.e Laboratory Equipment for Centralized Resource Laboratory, generator transformer and allied equipment, Equipment/Hardware and allied item for telephone exchange, networking of Academic Blocks 1 & 2, Air-conditioning system for offices, audio and video conference system.

The project consist to procure the Furniture & Fixture for difference department of the university. Furthermore, developing a Campus Management Solution Software (CMS), capacity building establishment of four office i.e. Fund Raising Office (FRO), Career Development Center (CDC), Communication Office (CO) and Office of Research Innovation and Commercialization (ORIC), Human Resource Development (inland scholarships) and hiring and dealing with consultant are also the main functioned areas where I was actively engaged.

Being a Project Accountant, I have general responsibility to ensure that the company/organization available resources are properly managed. Responsible for maintaining minutes of meeting of the steering committee/change control board and sub committees/technical committee,preparing tender documents, and checking the engineering estimated rates, preparing the Bill of Quantities (BOQs), advertisement of tender document through print and electronic media (both single stage single envelope and single stage two envelope procedure), evaluation of tender documents, assigning the contract agreements and awarding the contracts, issuing of work order or purchased order. Responsible for budgeting, projecting cash flows, and determining how to invest and finance in projects. Follow up with project manager for invoice payment and maximizing project cash flow.
Providing both operational and programmatic support to the organization. Supervising the finance unit & Procurement. Directly assisting the finance department unit manager on all strategic and tactical matters which are relate to budget management, cost benefit analysis, forecasting need and project budget and cost control.

Job duties and responsibilities

 Verification of the engineering estimate prepared for civil work.
 Administrative approval and technical sanction of the Engineering estimates
 Preparation of notice inviting tender (NIT)
 Checking of measurement book with bill of quantities
 Processing bills for the civil work, advertisements, scholarship, day to day expenses, salaries and preparation of classification sheet.
 Processing the bills to the account section and payment of cheques to different contractors and vendors after verification of the internal audit cell, University of Peshawar.
 Recordingand maintaining all the financial record of newly established offices under the project which are as follow.
 Fund Raising Office, University of Peshawar
 Career Development Center,University of Peshawar
 Communication Office, University of Peshawar
 Office of Research Innovation and Commercialization (ORIC) and
 Campus Management Solution (CMS), University of Peshawar
 Maintaining diary record, cash book, ledger book, attendance register, stock register and vouchers.
 Preparation of Cash Plan, Work Plan.
 Setting deliverable and defining critical path of the project
 Monitoring overall activities during execution and developing fast tracking techniques
 Updating Project Management Evaluation Software (Higher Education Commission, Islamabad software)
 Preparation of bank reconciliation statement.
 Letter writing, dispatch and receipt of official letters.
 Maintaining minutes of meeting of the steering committee and technical committee constituted under the project directorate and other administrative procedure and file work.
 Processes supplier invoices after physical verification of the furniture and equipments
 Maintain the purchase order system
 Ensure data is entered into the system
 Issue cheuques for all accounts due
 Payment of taxes (income tax, general sales tax, professional tax and stamp duty) deducted from vendors/suppliers and contractor to the relevant revenue generating authority of the government of Pakistan.
 Ensure transactions are properly recorded and entered in the book of accounts
 Prepare monthly, quarterly and annual financial statements and reports
 Assist with the annual audit
 Maintain the computerized accounting system
 Maintain financial files and records
 Issue, code and authorize purchase orders
 Prepare journal summaries
 Compilation of source documents